1. Overview

Purpose: To provide a structured and automated system for tracking and managing maintenance activities on board ships.

  • Key Features:
    1. Standardized maintenance procedures
    2. Equipment and component tracking
    3. Maintenance intervals based on calendar or running hours
    4. Historical maintenance data logging
  • Benefits:
    1. Ensures compliance with class and regulatory requirements
    2. Improves safety and reliability of vessel operations
    3. Helps in budgeting and spare parts planning

2. Hierarchy

Structure:

  • Ship → System → Equipment → Components
  • Each component can have multiple tasks associated with it
  • Hierarchical relation allows for easy tracking and reporting
Example:
Ship: MV ABCD
System: Engine Room
Equipment: Main Engine
Component: Fuel Injection Pump

3. Task Types

  • Types of Tasks:
    • Preventive Maintenance (based on time or usage)
    • Corrective Maintenance (after a fault occurs)
    • Condition-Based Maintenance (based on inspections)
  • Task Frequency Examples:
    • Weekly, Monthly, Quarterly, Yearly
    • Every 250 Running Hours
  • Task Elements:
    • Task ID and Title
    • Procedure Description
    • Tools and Spare Parts Required
    • Safety Notes
    • Checklists

4. Inventory

Purpose: To ensure that required spare parts are available for scheduled maintenance tasks.

  • Integration Points:
    • Each component can have linked spare parts
    • Minimum stock levels can trigger reordering
    • Consumption is logged per task
  • Benefits:
    • Reduces downtime
    • Enables cost-effective inventory management
    • Links maintenance to purchasing workflow

5. Reporting

  • Core Reports:
    • Maintenance Due List
    • Task Completion History
    • Running Hours Log
    • Spare Parts Consumption
  • Compliance:
    • Supports class inspections and audits
    • Maintains historical logs of all performed tasks
    • Allows attachments (photos, certificates, logsheets)
  • Digital Records Include:
    • Completed Tasks with Date and Personnel
    • Remarks and Deviation Notes
    • Evidence of Maintenance (PDFs, images)

 

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